For a while now I have been working on using the Pomodoro Technique to improve the amount of work I can get done in a period of time, help control stress, and reduce procrastination.
The basic idea of the Pomodoro Technique is to break a workday up into set units of time using a simple kitchen timer or equivalent:
1. Choose a task to be accomplished
2. Set the Pomodoro to 25 minutes (the Pomodoro is the timer)
3. Work on the task until the Pomodoro rings, then put a check on your sheet of paper
4. Take a short break (5 minutes is OK)
5. Every 4 Pomodoros take a longer break
The real benefit of the technique comes when you get in the habit of examining the Pomodoros and see what you were able to accomplish. You can set up a feedback loop where you see what you are getting done, improve your implementation of the technique, apply the improvement, and then see how it works.
I have a way to go before I am a master of the technique. The most vexing difficulty is managing interruptions. But I’ll keep experimenting and plugging away.
What I want to talk about today is the idea of a Specialty Pomodoro. This is a Pomodoro sized and timed chunk of time… 25 minutes, that are set up and used for a specific purpose, rather than simply trying to peel stuff of off the daily todo list.
There might, for example, be a Brainstorm Pomodoro, where a problem has presented itself and you sit there for one Pomodoro and pump out and write down as many possible or harebrained solutions as you can, with no self-editing until the timer has dinged. There might be a Writing Pomodoro – obviously used to pump out text. Or maybe a Plot Point Pomodoro where possible plot points are generated, or a Character Pomodoro… or a Character Name Pomodoro, or a Setting Pomodoro – the list can grow very quickly.
I have come up with a concept of what I call an Idea Pomodoro – which is where I sit down with a Staples Bagasse Composition Book, start the timer going, and simply write down what I want to do, as quickly and with as little thought as possible, until I get the ding.
The purpose of this is to clear my head. There is that feeling of too many ideas bouncing around, too many plans, too little time. This helps clear everything out so I can get back to work. Once an idea is in the book, it is safe, I won’t lose it, it won’t float off to be stolen and used by somebody else. Of course, I have always carried 3×5 cards or a notebook to record sudden ideas, and that’s a good thing (they can be transferred into the Pomodoro) but I found it wasn’t enough. Doing this for a full, intense, Pomodoro feels like a spring cleaning in my brain.
My Pomodoro timer is a metal kitchen timer – it feels more substantial and accurate that the tomoto-shaped ones so many people use. I do recommend using the physical timer rather than a computer program – the ticking of the timer seems important and having a real object in the place of a string of bits adds a certain gravitas. The paper in the composition book is thin and you can see the ink on the back side through the paper. Sometimes I use both sides, sometimes I don’t. It doesn’t seem to be important one way or the other. That’s a Pilot Prera fountain pen in the picture.
I like to use the composition book instead of a lined form because I can keep going as long as I need, keeping the limit being time, rather than space. I do find that I can easily fill four or five pages of stuff. Also, I can keep my “book of ideas” with me – all in one place, so I can look at them later and evaluate, act, or discard as need be.
I do use a little code for a hierarchy. Big, top-level ideas are marked with a tick “-“. Smaller, sub-ideas under the big one are marked with an “o”. If I have to go to a third level, I use a hand-drawn asterisk… which doesn’t happen very often.
Later, after my five-minute break or even days later, I can look over the ideas and start building projects or to-do lists. Of course, a lot of the ideas are too ambitious, or too much work, or just plain stupid – and have to be discarded. But that’s cool; I have written it down and can come back to it in the future if the situation changes.
How often do I do an Idea Pomodoro? As often as I need to. It is a spring cleaning of my brain so I do one whenever things begin to feel cluttered. When I find myself jumping from idea to idea and having trouble settling down I know it’s time to carve out the half-hour (including the five minute break) and dump the excess brain dust bunnies out onto a piece of paper.
Does this seem anal – too much work, too much navel gazing? Much ado about nothing? It really isn’t. Once you’ve set everything up it works smoothly and without very much attention. You do get like Pavlov’s dog – the ticking of the timer becomes associated with doing the work.
Speaking of which… there’s the ding. Time for me to take a little break.
Talk to ya later.